Workflow Approval: The Benefits Of Automating Workflow Approval
The efficiency of an organization depends on how it undertakes its processes. Business processes' speed, accuracy, and effectiveness help an organization achieve its goals and objectives. For every process to be executed effectively, it is crucial to have a streamlined workflow approval system.
What Is Workflow Approval Management?
As the name suggests, workflow approval is approving specific business processes before they are performed. It is a multi-step process that allows an organization to ensure that the right processes are undertaken at the right time. It facilitates assessing a range of activities performed by different employees to get the desired outcome.
For a process to be approved, it must meet the pre-defined conditions. Once a process meets the required standards, it is approved to be carried out by the concerned employees. In essence, workflow approval management is a screening process of analyzing business processes before they are put into action. There is a specific set of steps involved in the approval process that help the process to run smoothly.
Daily, an organization must undertake various processes for specific purposes especially in this new normal of remote work. It becomes challenging to streamline every business process if manual workflow approval management is used. The traditional workflow approach is no longer relevant in the age of digitization. It reduces the overall speed of the processes being carried out. This is what makes Rezolve.ai’s workflow approval feature important.
Moreover, today one serious problem every organization faces is onboarding its remote employees. An onboarding process for remote employees is a multistep and complex one that requires serious attention. The HR team should ensure that the new hires get all hardware, software, and office supplies they need to do their job, such as a computer, printer, and phone, which IT can help set up. They also need to ensure that the new employee gets access to company policies, assistance in software installation, laptop configuration, password resetting, etc.
The workflow approval process by Rezolve.ai makes this complex process more effortless. The bot will take employees through each step.
For example: If a person needs an access request for a document regarding employee benefits and company policy, they can approach the bot. Bots will verify that the person is an employee of an organization and double-check all details about the person. If it finds out that the requested document is protected and needs approval from the HR manager, the bot will automatically send an approval request to CMO and update the same to both CMO and employee.
Here are some of the major benefits of automating workflow approval:
- Improved Process Compliance
With Rezolve.ai, you can ensure seamless process compliance without making manual assessments every time a process is initiated. All you need to do is set the compliance standards once and ensure that your processes comply with the same every day. In the age of digitization, data and process compliance is of the utmost importance in order to keep your database secure and private. By automating your workflow approval, you can make all your processes comply with pre-defined standards with little to no human interference.
- Better Productivity
If you fail to automate your workflow, every workflow stage will become a manual process in itself. This would hamper seamless decision-making and distract your employees from their work, affecting the overall productivity of your organization. When you automate workflow approval, you can ensure uninterrupted decision-making, allowing your employees to perform their tasks on time. This leads to increased engagement and productivity within your organization.
- Greater Control And Transparency
Approving workflows is a collaborative process and requires different teams to operate in agreement before a process is carried out. Discrepancies in this process can result in a lack of transparency and miscommunication within the organization. Automating workflow approval helps you set up a single source that determines the approval processes with complete transparency. This allows administrators to have better control over approving your processes.
- Reducing Costs
Automating workflow approval allows you to save substantial time that could have been spent undertaking manual processes. Time is a valuable asset possessed by an organization. Whenever important decisions are delayed, additional expenses are incurred, adding to the financial burden on the organization. Automating workflow approval helps your organization save time and money invested in other productive areas.
- Increased Accuracy
No matter how skilled your employees are, there will always be some scope for error in their processes. Especially if you are dealing with sensitive data, you cannot afford to commit errors in undertaking your processes. Automating workflow approval provides your organization with the accuracy of a machine. This ensures that all the decisions and processes undertaken are precise, accurate, and effective.
Moreover, automation of workflow approval allows you to configure your workflow for monitoring pre-set checkboxes for signing off the approval requests, changing the approval status, managing pending approvals, and more. Process automation provides users with features like real-time email notifications to ensure that all processes are undertaken smoothly and without errors.
- Facilitating Seamless Audit
During workflow approval, an organization needs to consider a few critical parameters, such as the individual who made the decision, the factors leading to the approval or rejection of specific processes, and when a specific decision was taken.
These parameters play an important role in auditing the results obtained. If they are not recorded during the process, it makes the audit process challenging and time-consuming. Automating your workflow approval process allows your system to capture every detail regarding every process undertaken, facilitating hassle-free audit of the results obtained.
- Keeping track of Multiple Processes
Daily, an organization is likely to approve workflows at multiple levels. It gets relatively tedious and complicated for employees to track all the processes manually. With automated workflow approval, you can track the different stages of every process and ascertain the bottlenecks present in the same. It also allows users to track every parameter contributing to the results for specific processes. This helps the management obtain valuable insights, making crucial business decisions.
- Better Work Culture
When employees are required to undertake repetitive processes at a stretch, it often reduces their engagement and genuine interest in working in your organization. When it comes to managing workflow approval processes, automation relieves your employees from spending their time and effort on mundane activities. Also, providing them with advanced tools and platforms helps them stay in sync with the latest trends in the industry. This helps you build an improved work culture and a cordial work environment within your organization.
Relevant Article: Why it is important to maintain a collaborative work culture in 2022?
The Final Word
These were some of the essential benefits of automating your workflow approval processes. As we reach the end of 2021, it is always advisable for organizations operating in all major industries to switch to automated platforms to streamline their business processes and stay in tune with the latest technological advancements.