How Much Time Are You Wasting On Those Tiresome, Repetitive Tasks?
In the corporate world, time is money. Though it is a conventional cliché, time indeed is money when it comes to business. Only a small minority of people think that saying is stereotyped in self-improvement books. But it is a universally acknowledged truth in the business world. It is true that if you are not utilizing most of your work hours wisely, then you are limiting your opportunities. Unfortunately, most employees are overwhelmed with mundane tasks that make them unproductive and exhausted in the corporate world. Most of the time, even 24 hours are not enough for us to deal with those tedious tasks. As per the report of Clockify, more than 90% of employees are often troubled with tedious, repetitive tasks. In another research, McKinsey states that an employee spends almost 1.8 hours a day at their workplace to find relevant data. This will hinder employee productivity and the company's overall profitability will suffer.
According to Timesheet Killer, the cost of wasting time on distractions is approximately $ 650 billion per year in the United States. Thus, effective time management is crucial for the success of every business. If you know where your workplace is lagging, you will be able to feel empowered to become more organized and efficient. When you provide employees with the right and advanced tools or technology, they will be able to accomplish their routine and repetitive tasks more efficiently.
This article is a comprehensive guide that will help you reduce the time you have to waste on repetitive manual tasks! You will learn what mundane manual tasks are and why you should care about them and steps you can take to do something about them.
What are Repetitive Tasks?
The monotonous daily tasks that haunt our workdays can drain your employees' energy and make them unproductive. These repetitive tasks and processes include the never-ending data entry cycle, file organization, email sorting, and other everyday activities that need little creativity or critical review. From answering the same type of queries day in and day out to manually updating spreadsheets or copying and pasting information across multiple systems, repetitive tasks can feel like an endless loop of tedium. These tasks consume valuable time and mental resources and prevent employees from focusing on more meaningful and critical work that can truly make a difference.
Tiresome Repetitive Tasks That Often Kill Employee Productivity?
Repetitive manual tasks are time-consuming yet straightforward tasks that don't need a human's actual presence. Some of the repetitive tasks are:
- Extracting data from various programs and devices
- Documenting data into spreadsheets
- Saving documents related to the work policy, medical insurance etc.
- Gathering reports
- Handling operational tasks
- Managing IT-related tasks like resetting passwords, configuring laptops, software provisioning, etc.
- Eliminating computer errors
- Sending welcome emails to new joiners
- Providing feedback and approval requests
Though these mundane manual tasks are simple, employees often waste around 40% of their time working on such tasks. (Statistics: Simply Flows) Thus, without any doubt, we can say that these routine manual tasks are a serious hindrance to the productivity of an average employee. Instead of tackling these workplace challenges or brainstorming new ideas, employees are often forced to deal with tedious tasks that add little value to the company over the long term.
According to Entreprenuer.com offering timely support plays an important role in employee engagement. If your employees cannot strive for fast and personalized solutions to their issues, it will reduce their genuine drive to work for your organization. When companies fail to provide instant support to their employees, they often feel confused and frustrated and eventually leave the organization. It will eventually lead to poor performance and work quality, which will result in dissatisfied clients and customers, and possibly even the loss of company reputation.
How Manual, Repetitive Tasks Affect Your Organizations?
There is a direct connection between routine tasks and losing money that goes beyond the time you lose doing the same set of tasks over and over again. Repetitive tasks are more than simply an irritation; they can also hinder your work performance. They can generate undue stress on employees and make a job appear much more monotonous or uninteresting than it is. According to an UiPath survey , employees wish they had more time at work to do new things. Respondents said they "waste" four and a half hours each week on automatable chores on average. More than 68% of employees wish they could take on new responsibilities at work but need more time owing to repetitive activities.
- It affects employee productivity and motivation
Undoubtedly, routine tasks often make workers feel tedious, confused, frustrated, and burnt out, suppressing their innovative drive. It will be challenging for employees to see and create significant value from their tasks. This is likely to affect employee productivity and motivation levels right from the beginning.
- Reduce possible human error
A study by Science Alert found that repeating one task for an extended period makes employees tired, which will be the predominant cause of making errors due to less concentration.
- Boost employees' disengagement and dissatisfaction
Mundane manual tasks often lead to reduce employee satisfaction and engagement. A Gallup research states that disengaged and dissatisfied employees may result in higher absenteeism, decreased productivity, and reduced overall business ROI. Mostly, disengaged and dissatisfied workforces are more likely to quit their jobs, leading to more expenses initiated by the frequent demand for new hires.
- Poor work quality
We can conclude that lower employee productivity, motivation, and creativity are likely to increase human error and decrease employee engagement. It will eventually lead to poor performance and work quality, which will result in dissatisfied clients and customers, and possibly even the loss of business reputation.
But what can be done to avoid this? Fortunately, it is something that can be fixed! An organization has to work as a smooth engine in order to reach heights. This objective can be accomplished by looking for ways to enhance the efficacy of completing daily operations, such as dropping the number of tedious and repetitive tasks that inhibit employee productivity. And all you have to do is invest in automation.
Automate Routine Tasks To Boost Your Employee Productivity
By automating routine tasks, you can boost workflow efficiency by freeing up your employees to focus on higher-value work, reducing costs, and increasing business ROI. An organization that automates its entire workflow processes and tasks are more competitive, responsive, and agile. You achieve instant insights into your organization and market to better meet customer requirements and stay ahead of your competitors.
A great deal of the agents' time and effort are spent performing repetitive tasks for different employees based on their requests as soon as they join the company. IT agents often need to provide access to new software platforms, reset passwords, set up printers, install specific tools and programs, and handle many other tasks for new employees. Similarly, service agents often deal with employee queries and requests regarding changing/resetting passwords, installing new software, adding users etc. It can be tedious and time-consuming if these tasks are performed manually since IT support agents are responsible for performing these tasks on behalf of their employees. Therefore, such processes should be automated so the IT support agents' time and effort can be saved.
Benefits of Automating Routine Tasks
- Improve Reliability by Reducing Human Error
Automating repetitive manual tasks help companies to avoid most processing errors, enhancing reliability.
- Reduce Costs While Increasing ROI
When organizations invest in automating mundane tasks, it will free up employees' and service desk agents' workloads- which are low-valued. Thus, employees will be able to spend more time on priority tasks. As a result, workflow, and production will increase, dependability will improve, and cost savings will result. Automation should be used to complete jobs that do not require highly qualified personnel.
- Save Time and Money
The most valuable resource a company has and always requires more of. One of the most significant advantages of automation is the liberation of time. Automation tools that automate routine daily operations save time for more complicated or creative work.
- Increased Employee Productivity
Automation helps organizations increase their workforce's productivity. The more corporate operations that are automated, the greater the work productivity. Routine task automation enables you to develop and complete work more quickly and efficiently.
Conclusion: Automate your repetitive manual tasks with Rezolve.ai
Rezolve.ai is an AI-enabled employee service desk that aims to deliver quick and personalized solutions to all issues an employee face at the workplace. It understands the context of the issues raised and questions asked by your employees to tailor solutions that are unique for them. Rezolve.ai enables your employees to streamline repetitive processes through a centralized platform. In this present pandemic time, where employees are working remotely and from the office, it is evident that they may encounter workplace challenges. At the same time, agents will be forced to manage all those queries and will be tired.
Rezolve.ai brings agents and employees on a centralized platform that completely automates workflows and tasks by making API calls to specific systems. Rezolve.ai has built API connections to multiple systems and identified routine tasks that can be automated to assure seamless and streamlined business processes.
Don't Let Repetitive Tasks Hold You Back. Experience the Power of Rezolve.ai IT Helpdesk Now
- What are repetitive tasks?
Repetitive tasks refer to everyday activities that are performed repeatedly with slight variation.
- Why are repetitive tasks a waste of time?
Repetitive tasks take a lot of time and resources without adding substantial value or contributing to innovation. It will adversely affect employee productivity, limit creativity, and prevent employees from focusing on more strategic and meaningful work that can drive progress and growth.
- How much time do repetitive tasks typically take?
Depending on the nature of the task and the individual work process, repetitive tasks require a different amount of time. Studies have shown that these tiring tasks can consume a significant amount of employees' time, often several hours a week.
- What are the consequences of spending time on repetitive tasks?
Repetitive tasks can lower employee productivity, engagement, job satisfaction, increase stress levels, and reduce motivation. As a result, professional development opportunities, innovations, and strategic thinking can be missed.
- Can repetitive tasks be automated?
Yes, many repetitive tasks and processes can be automated using AI-powered solutions. Automation allows for delegating repetitive and rule-based activities to software systems, freeing valuable time and cognitive resources for more critical and impactful work.